Award Procedures - Bids and Proposals

Bid Closing Procedures:

After a bid is opened, the Department requiring the goods or services makes a determination as to the lowest evaluated or responsive bidder in the case of merchandise, or the highest qualified firm in the case of services.

The Department then makes a recommendation to the City Council, who, ultimately, awards a bid.

The successful vendor is then notified of the award, and of any further requirement or meetings, prior to a Purchase Order/Contract being issued.

Past Bid Results/Tabulations can be viewed by using the left Navigation Bar under Bid Tabulations (by year).

Proposal Closing Procedures:

After a Proposal is opened, the Department requiring the goods or services reviews all packages for required sections. Based on if this is Architect or Engineering Services, Quality Based Selection (QBS) process is used. You can see more on (QBS) on the left Navigation Bar.

The Director of the requesting Department makes a determination then makes a recommendation to the City Council, who, ultimately, awards the Proposal (Bid).

The successful vendor is then notified of the award, and of any further requirement or meetings, prior to a Purchase Order/Contract being issued.